Tremont West Development Corporationnn

Marketing Committee
1-13-10

Agenda
1) Approval of December minutes
2) Arts and Cocktails (Asterisk as location, performer and gift basket updates)
3) Old/New business
4) Confirm next meeting

Minutes

Meeting called to order at 6:00 pm.
In attendance: Katherine Bulava (Chair, TWDC Director); Sue Coy (TWDC Director); Michelle Davis (TWDC Staff)

" Approval of December minutes
1) K. Bulava moved for approval. M. Davis seconded. Committee unanimously approved the minutes.
" Arts & Cocktails
1) K. Bulava moved for approval of Asterisk as the location of A&C with the payment of a $300.00 fee . S. Coy seconded. Committee unanimously approved.
2) K. Bulava reported on her meeting with DanaDepew. He will provide the committee with keys a week before if we do the event on 4/17.
3) K. Bulava reported on performances she has booked: Bill Amato as DJ (possibility of setting up DJ Hero as a gimick); St. Ignatius Circus Group; Antaeus Dance for 4/10.
4) Discussion of best date was held. S. Coy moved to approve 4/17 as date. K. Bulava seconded. Committee unanimously approved.
5) Discussion of Auctions: 1) Live auction - need art; have auctioneer; K. Bulava and Dana Depew will put out ask to artists this month. 2) Chinese auction - D. Clark had volunteered to put together baskets. List with few secured items in in 12/09 Marketing Committee notes. 3) Silent auction - need items; solicitation letters being sent by M. Davis this month.
6) K. Bulava will reiterate A&C related asks to the TWDC Board and ask for contacts at the Jan. Board Meeting
7) S. Coy will be in charge of making sure of cleanliness at Asterisk in the week prior to the event, including fragrant candles in the bathroom
8) K. Bulava will bring list of restaurants to the next meeting so that they may be split up between the committee for purposes of food solitication
9) The Tap House donated warming plates last year…
10) Bartender: Robert Rodgers and maybe a friend of Sue's (she would need to be paid)
11) Booze prices: $1.00 for beer; $2.00 for wine; cocktails for $3.00 and $4.00 for signature cocktails
12) Ticket sales: use single tickets for everything - $1.00 per ticket; names and numbers can be written on back for chinese auction
13) Admission: $25.00 per person + 5 tickets
14) M. Davis applying for liquor permit
15) K. Bulava will make a spreadsheet for "to do" and "done" for A&C
" Old/new business
1) M. Davis reached out to Bob Shores at OCNW about their home tour fundraiser and working together on a joint tour next year. The people who had put the event together were upset by the ask. Garland will reach out to OCNW's new Executive Director to work this out.
" Next meeting
1) February 10, 2010.

Marketing Committee
12-9-09

Agenda
1) Approval of November minutes
2) Holiday Home tour concept
3) Arts and Cocktails (location, gift baskets)
4) Old/New business
5) Confirm next meeting

Minutes
Meeting called to order at 6:05 pm
In attendance: Katherine Bulava (Chair, Director); Michelle Davis (TWDC staff); Sammy Catania (TWDC staff); Becca Riker; Dagnar Clark

" Approval of November minutes
1) K. Bulava moved for approval. M. Davis seconded. Committee unanimously approved the minutes.
" Holiday Home Tour Concept
1) B. Riker shared information on the OCNW holiday home tour as something that TWDC can model a fundraiser after for the next holiday season
2) It started at Ohio City Blooms on W. 25th and ran down Jay St. - 6 homes on display with pasteries and beverages at each
3) OCNW expected to sell 150 tickets, but ended up selling 750 tickets at $16 each and raising $10k
4) We can bill a similar thing as a holiday party in Tremont, tie it to an Artwalk weekend and focus it arould Lincoln Park and the homes in that area
5) Another suggestion was to tie the event to the Christmas Story house.
6) M. Davis will invite Bob Shores of OCNW to our next meeting so the committee can learn more specifics about that event.
" Arts and Cocktails
1) Location options:
o Christmas Story House and museum - all three buildings, would need a shuttle
o Paul Duda Gallery
o Mastriani's Gallery
o Gospel Press - outside patio area; would need tents and space heaters
o St. George's
o Lemko Hall - can't wear shoes in here but we can make that part of the allure
o White Mansion on W. 14th Street - unoccupied except for caretaker most of the year
2) K. Bulava will create a doodle poll and then ask S. Catania to check out/take pictures of the top three locations
3) The committee will make a final decision at the January meeting
4) Gift Baskets - D. Clark volunteered to take charge of putting these together and to obtain filler items if they are needed
5) The only theme we have is the liquor basket and restaurant gift certificates
6) Other themes:
o Zen Spa
o Grocery stores - usually donate $
o Universities - CSU rec passes
o Water parks, sports teams, submarine downtown, museums
o Sandusky and Erie hotels/tourist attractions
o Clubs that Board Members belong to
o Capitol Theater (k. Bulava confirmed this donation)
o Local theater package (k. bulava will make this ask)
o Walmart - we need to write them a proposal
o Home Depot - S. Catania has a contact
o Sherwin Williams
o Pierre's Ice Cream for ice cream
o Arron LeMeiux prototype
o Velvet Tango Room
o Gospel Brunch from House of Blues
o Cleveland Film Festival Tickets (k. bulava made the ask to Cobalt Group on 12-12-09)
7) Business letters should go out soon
8) D. Clark said that average fundraisers of this nature have about 60 baskets
9) M. Davis still has sideboard from the old reverse raffle days and we will use them
10) Possible performance asks (St. Iggy's Circus troop is already confirmed):
o Dance Cleveland
o Anteus Dance (k. bulava made the ask on 12-12-09)
o Cleveland Pops or Cleveland Jazz orchestra
o Linimus Theater
11) Obtain a graphic designer (k. bulava secured Tiffaney Beasley, who will provide the committee with a quote for the February Marketing meeting)

Meeting adjourned at approximately 7:30 pm

Marketing Committee
11-18-09

Agenda
1) Approval of October minutes
2) Update on website - progress since our last meeting
3) Fundraising calendar - update on photos; vote?
4) T-shirt sales opportunity - M. Davis report on new efforts (Inside Tremont; Allison's store?, etc)
5) Arts & Cocktails - follow-up on last meeting's assignments; doling out of next steps
6) Discuss what TWDC is planning to do, if anything, for advertising and outreach in conjunction with the holidays
7) Discuss if and how committee can assist with January membership meeting
8) Old/New business
9) Confirm availability for a 12/9/09 meeting

Minutes
Meeting called to order at 6:00 pm
In attendance: Katherine Bulava (Chair, Trustee); Michelle Davis (TWDC staff); Sue Coy (Trustee); Sandy Smith; Robert (?)

" Approval of October minutes
1) S. Smith moved for approval. S. Coy seconded. Committee unanimously approved the minutes.
" Update on website - progress since our last meeting
1) M. Davis provided the committee's commentary to the designers
" Fundraising Calendar - update on photos; vote?
1) Robert, who is part owner of Duda Gallery, said he found that dates need to be set 1 year in advance for arts venues to be taken seriously.
2) Robert asked how the scope of events had been determined and the Tremont/TWDC centric approach was explained.
3) S. Coy presented photos and noted disappointment in the available selection (some were non-sale photos)
4) M. Davis asked for price points and K. Bulava said she could resend original quotes
5) All agreed that price point vs. profit margin is very small, especially when time spent on the project is incorporated.
6) Concept was floated and committee agreed to replace the calendar with another fundraising option
7) M. Davis presented on ibuyneo.com. There is no cost to TWDC. People can by a card and indicated TWDC as the non-profit to benefit. TWDC would need to sell the cards. If local businesses profit, it's more likely that TWDC will be a bigger benefactor. M. Davis wants to host a kick-off meeting with businesses to advertise the concept. She will email the committee more information as she gets it.
" T-Shirt sales opportunity
1) M. Davis has not made it in to talk to Allison about selling in her store.
2) The shirts are advertised in Inside Tremont
3) The committee suggested reaching out to Banyan Tree, The Gentleman's Barbershop and Razor's Edge to sell t-shirts as well
4) The shirts are not a big money making item and need to be changed every year
5) Robert suggested an artist's competition to make the design and he may be able to help develop the concept.
" Arts and Cocktails
1) Auctioneer - J. Cimperman agreed. We will still need a professional auctioneer (cost $250 - $500). S. Smith knows someone and will reach out.
2) Gospel Press has indicated they would be willing to host (Cimperman and K. Bulava did initial outreach). K. Bulava will contact Mryl about a tour for the committee.
3) S. Coy made calls but found churches were generally difficult and required catering and did not allow, for the most part, liquor. All churches are costly.
4) K. Bulava reviewed completed list: Bill Amato as DJ; Cimperman as celebrity auctioneer; ask to board made for items and $; request for items and assistance made monthly in Inside Tremont; Dana Depew has been contacted for a list of artists and agreed to supply.
5) People are needed to set up and break down.
6) S. Smith said a location needed to be cemented before more work could be done
7) We will start to contact people in January for donations, etc - the Board should be asked for contacts
8) K Bulava will look into getting something from Detroit Shoreway (sent email on 12-8-09).
" TWDC Christmas
1) M. Davis reported on TWDC neighborhood decorations.
2) There will be a holiday card from TWDC and Cimperman.
3) Cimperman's Tremont Thanksgiving is on 12-3-09
4) The Farmer's Market is open at Pilgrim Church the Tuesday before Thanksgiving and Christmas
" Next meeting
1) 12-9-09 at 6 pm

Marketing Committee
10-14-09

Agenda
1) Approval of September minutes
2) TWDC Calendar of events
3) Bylaw committee assistance update
4) Update on website
5) Fundraising calendar
6) T-shirt sales opportunity
7) Arts & Cocktails - split up locations to be staked out by the next meeting and continue planning discussion (no puppies, St. Ignatius Circus Troop will perform, we need to do our own call to Artists)
8) Old/New business
9) Set new time for next meeting due to TWDC Special Meeting

Minutes
Meeting called to order at 6:15 pm
In attendance: Katherine Bulava (Chair, Trustee); Michelle Davis (TWDC staff); Sue Coy (Trustee); Sandy Smith

" Approval of September minutes
1) K. Bulava moved for approval. Committee unanimously approved the minutes.
" TWDC Calendar of Events
1) M. Davis reviewed list of events TWDC is involved with for the committee
2) Of the events where TWDC takes the lead, the marketing committee will be responsible for Arts & Cocktails
3) Additionally, the committee will invite a representative from the Taste of Tremont committee to present in May, June and July. If Taste of Tremont needs assistance, May will be their opportunity to ask the marketing committee of it.
4) A representative of the Farmer's Market will be invited in April and will also be given an opportunity to make an ask for assistance
5) If possible, a Marketing committee member will be a Taste of Tremont committee member
6) The Marketing committee will help disperse advertising on the Farmers Market
7) Events that TWDC staff assists on have their own marketing plans and do not need Marketing committee assistance
8) The events that TWDC is simply aware of and helps promote are limited to Inside Tremont, website and email blast advertising and do not need Marketing committee assistance.
9) TWDC traded assistance with Ale Fest for Arts in August advertising in Scene magazine. M. Davis will look into splitting such free ads between Taste of Tremont and Arts in August next year.
10) M. Davis is putting a call out into Inside Tremont for 2010 events. A "subject to change" disclaimer will go into the calendar this year.
11) The Farmer's Market will do a Thanksgiving and Christmas market at OLA.
" Bylaw Committee assistance update
1) K. Bulava presented flyer and postcard she had created to assist the bylaw committee and ran through the draft agenda of the special meeting with the committee.
2) S. Smith suggested robo-calls and emails a few days before (10-15-09 update: Executive committee reinforced the suggestion, modifying phone calls to calls by Board Members and bylaw committee members to all TWDC members they know - TWDC agreed to do the emails)
" Update on website
1) M. Davis reported on the two designs presented to her by Blue Star design (both meet criteria earlier decided upon) that she presented print outs of to the committee.
2) The backend portion of the new website is already built and the agreed upon site map will be followed.
3) Suggestions: (1) use "tag line" from Communications Plan (Because TWDC connects culture, creativity and community. Tremont: Get a Taste!) under "celebrate Tremont" in header; (2) change "latest headlines" to "Tremont in the news" and add press releases; (3) as for a module that lets anyone "add an event" to the calendar online and only requires the webmaster to approve it; (4) incorporate map and directions into "celebrate Tremont" design as well as the "ad" space under those in the other design (sell the ads?); (5) send call to restaurants for their headlines; (6) use word of mouth or google alert for news feed info.
" Fundraising Calendar
1) K. Bulava showed photos submitted by Amy Roskilly for use in the fundraising calendar to the committee.
2) Committee voted to use only Tremont specific photos (white flower from Roskilly).
3) K. Bulava will ask David Mehring for contact information for other artists he was going to contact (request sent 10-18-09). S. Coy and K. Bulava will split these calls.
4) K. Bulava will contact D. Mehring regarded working on the calendar design
" T-shirt sales opportunity
1) K. Bulava gained approval from the committee to pursue a lead interested in selling Tremont t-shirts in Tremont
2) Committee decided that Tremont t-shirts and other fundraising items should be sold at all TWDC events and meetings (10-15-09 Update: Executive Committee strongly supported this decision).
" Arts & Cocktails
2) The committee settled on April 10th with April 17th as a backup date to allow flexibility on booking a space
3) S. Coy will contact places listed in last September minutes to enquire about space and availability (Cimperman strongly recommends Gospel Press).
4) Auction: A silent auction will be used for artwork; a live auction will be used for big items and a Chinese auction will be used for gift baskets (ticket drawing).
5) A live auctioneer is necessary. K. Bulava will ask Joe Cimperman (confirmed 10-18-09).
6) K. Bulava will ask board members to sell 6 tickets, provide a bottle of liquor for a gift basket, donate an auction item, and EITHER donate a $25 gift certificate to a Tremont restaurant OR submit an additional $50 in auction items. (10-15-09 Update: Executive Committee strongly supports these requirements)
7) K. Bulava will circulate sign in sheets at each board meeting between Nov. and the event.
8) $25 tickets will include 2 beer/wine tickets. Mixed drinks will be $5 each.
9) Wine can be purchased wholesale from 806 (S. Coy has contact)
10) Keg can be donated (S. Smith can look into this)
11) A bartender will be needed.
12) The same food will be sought out as last year
13) M. Davis will put in a request for auction items in Inside Tremont each month
14) S. Smith and K. Bulava will look into possible dj's.
15) Artists, food and alcohol donors can enter for free.
" Old/new business
1) M. Davis asked for committee input on e-blasts
2) The committee decided that events listed in e-blasts should be selective.
3) A link to the TWDC website should be provided at the bottom "for more info"
4) A Cool Cleveland based measurement should be applied to determine what is listed
5) Sniff test: interesting to someone outside the "world of TWDC"
" Set new time for next meeting due to TWDC Special Meeting
3) Wednesday, November 18, 2009 at 6:00 pm

Meeting adjourned at approximately 8:15 pm

Marketing Committee
9-9-09

Agenda
1) Discuss member recruitment
2) Layout plan for approach to Arts & Cocktails in 2010
3) Layout chronological list of TWDC events that the committee touches and create a "calendar" for the committee to follow in terms of focusing on each event (add Ale Fest and Voice Against Violence to list)
4) Discuss 18 month art calendar fundraising tool
5) Layout outreach/promotion strategy requested by bylaw committee

Minutes
Meeting called to order at 6:00 pm
In attendance: Katherine Bulava (Chair, Trustee); Michelle Davis (TWDC staff); Sue Coy (Trustee); David Mehring (Trustee)

" Member recruitment
1) There was agreement that all Board Members need to participate in big events
2) The committee will focus on our own structure, see where the holes are and attempt to recruit from there
3) It's ok to recruit people to only help with one event or other rather that be a full fledged committee member.
" Arts & Cocktails
1) Location, Location, Location - Dana Depew at Asterisk has been wonderful
2) TWDC should recognize his contributions
3) Ticket prices will be dropped to $25 and more "pay per" activities will be added so people can choose their spending level
4) We need a bigger space… suggestions (1) Gospel Press; (2) Pilgrim (L. Murray has a connection); (3) Zion; (4) St. Rocco's; (5) applewood; (6) St. George's; (7) Lin Omni Center; (8) St. John's
5) Committee members will call each of these places before the next meeting.
6) There should be background music/band (conservatory students)
7) Can we hire a sketch artist?
8) St. Ignatius Circus troupe (confirmed as of 9-14-09)
9) If possible, we should push the event to last week in April instead of first week in May so that we are breaking in fundraising season.
10) There was a discussion on whether restaurants should donate gift certificates or food - issue: food is a selling point; can we do ½ and ½?
11) Committee members will survey restaurants as they frequent them
12) Board members will be asked to donate an auction item - covered at the next Board meeting. The item will be due in February.
13) Should we be buying food for the event or is continuing to ask for a donation ok?
14) 806 can do wholesale liquor
15) The sponsorship/donation ask should come from TWDC in February
16) People should be properly thanked for donating their time
17) Can someone donate a puppy for people to bet on to take home at the end of he night?
18) Could we do a chef at your house item for the auction?
" "Calendar of events" for the committee
1) Michelle will provide the committee with a timeline of events for the next meeting so that the committee can schedule a timeline for itself
" 18 month calendar fundraising tool
1) David M. summarized the concept for the committee - 18 month calendar that includes 2010 event season and has all of 2011;
2) It will contain photos from mostly local artists who will receive name recognition and free promotion (Paul Duda, Mark Yanochko and Amy Roskilly confirmed - need 3 more - David will do the follow-up on this
3) K. Bulava can arrange for discounted printing.
4) The calendars should be should for $10 to $15 with Safety and Marketing committee splitting the proceeds
5) Deadline for printing: March 2010 - Katherine and David will work on the design
" Bylaw committee assistance
6) K. Bulava is a member of the special event sub-committee
7) That committee is pretty much self-sufficient
" Miscellaneous
19) S. Coy is still working out how to put together a Tremont Cookbook
20) That committee will start to come together at TWDC and then move on to a more "festive" location

Marketing and Fundraising Committee Agenda
August 12, 2009

Agenda
1) Discuss member recruitment
2) Discuss committee structure
3) Discuss role of the committee
4) Discuss (ask for) needs of TWDC - in terms of manpower and holes
5) Discuss request from the bylaw committee to assist in public relations/outreach for proposed bylaw changes and the special meeting

Minutes
Meeting called to order at 6:03 pm
In attendance: Katherine Bulava (Chair, Trustee); Michelle Davis (TWDC staff); Chris Garland (Executive Director); David Mehring (Trustee)

" Member recruitment
1) It was decided that a discussion on member recruitment would be postpone until the September meeting, when higher attendance is expected
" Committee Structure
2) The second Wednesday of the month at 6 pm was set as the permanent meeting time
3) Michelle and the Chair(s) will take notes. These will be merged, when needed, and sent out by Michelle to the entire committee via email to the current committee email list
" Committee Role
1) The bylaw proposal morphs the committee into the "development" committee, responsible for planning events, fundraising, and education/outreach
2) Regardless of whether the bylaws pass, the committee can adopt these general directives as focal points
3) Once the committee grows in size, "sub-committees" can be formed so that people can focus the majority of their attention on one of the three overarching directives
" TWDC Needs (still a part of committee Role)
4) Chris Garland pointed out that marketing events is traditionally the responsibility of the separate groups that take charge of those events
5) TWDC's events include (1) Arts & Cocktails; (2) Taste of Tremont; (3) Arts in August (partnership with Parkworks and Cimperman); Arts & Cultural Festival (contracted event planner); Farmer's Market (TWDC program); ArtWalk (fiscal agent); and Tremont Trek (fiscal agent)
6) Traditionally, any money goes back into these events, except for Arts & Cocktails, which goes back into TWDC
7) Board Participation extends to Taste of Tremont, Arts & Cocktails and Arts & Culture
8) The marketing committee will take the responsibility for surveying businesses in the area to determine is events increase or otherwise impact business after every event
9) The committee will work with Michelle on an outline schedule of all events so that the committee may provide input into strategic planning on each of them - the day-to-day stuff should be left to TWDC
10) The committee will remain completely responsible for planning Arts & Cocktails and the event will be on the agenda each month
11) Arts & Cocktails, will remain generally "Arts & Cocktails" this upcoming year
12) Once a full attempt to do this event "right" has been made, the committee can reevaluate whether this event should remain the annual TWDC fundraiser
" Arts & Cocktails
1) There is some hesitation from Asterisk about the same level of participation again
2) Discussion about space - Gospel Press was best concept to surface
3) Anyone who has any data/lists of vendors, items, etc, should bring them to the next marketing meeting
4) We need to start collecting silent auction items now
5) Offerings need to be diversified to attract a variety of people to attend
6) Tickets should be at $25 to $30
7) Can we feature a band (local if possible and more background music)
" Bylaw committee proposal
1) The proposed bylaws will be printed in full in the September Inside Tremont
2) The meeting will be advertised in October
3) Special meeting is at Zion on November 11, 2009 from 6 to 8:30 pm.
4) The Board will be notified of the partnership between Marketing and Bylaws at August meeting

The full Board should review the Event season in September

Marketing and Fundraising Committee Agenda
May 12, 2009

1. Arts & Cocktails Review

In general Art and Cocktails ticket sales and silent auction netted an equal amount to last year's event. Unfortunately sponsorship was down this year.
The discussion turned to a conversation/brainstorming about what the event should look like next year, what our fundraising goal is for the event and how to get more participation from the board in making it a greater success.

2. Taste of Tremont Update

The committee hopes to have Amy Pappas at next meeting to discuss committee's assistance in marketing the event.

3. Privacy Policy of Membership List

A draft of the policy was presented. The committee discussed asked for changes to be made before the draft was presented to the full board.

4. Communications Plan

Will be presented at June meeting.

5. Next Meeting, Wed., June 10th

Marketing and Fundraising Committee Notes
March 10, 2009

The following tasks were established for Art & Cocktails and who would be helping facilitate them:

Letters and follow up with restaurants for donations of 100 pieces of small appetizers (Sue and Katherine)
Call for volunteers (TWDC newsletter and board meeting through Marketing co-chairs)
Morgan Linens donation for table covers (Becca)
Ticket Design (Becca), printed by Michelle/TWDC
Program Details (Megan and Michelle, Becca can help with layout design)
Silent Auction follow up (unassigned)
Artwork donations (Sandy and Dana Depew)
Press Releases and posting online event places (Katherine)
Ad for Inside Tremont (Becca and Michelle)

Volunteers we will need for this to be a success:
1-2 Picking up food day of
2 bartenders (Katie and Robert?)
8 Set up people (Saturday AM)
8 Tear Down people (Sunday or Monday)
1 door person/security
2 money/ticket collectors (TWDC volunteers)
2 Silent Auction Table Watchers (TWDC Board Members in shifts)

Other notes from meeting (Sandy please add)
Sandy worked on including Tremont in the This Old House Preservation Directory promotion

David is working on getting more information to start the TWDC website project, bids, etc.

New marketing committee members are reviewing the Channel 19 news proposal and if we should ask other TV outlets to give us similar proposals.

Meetings are now moved to the first Tuesday of the month at 6 PM at TWDC offices.

Marketing and Fundraising Committee Notes
February 4, 2009

1. Website Proposal Review
2. Other Business
3. Adjourn

Members Present: Becca Riker, Sandy Smith and David Purpera

Staff Present: Michelle Davis

The committee reviewed all website proposals and gave recommendations on how to move forward with the project.

There was no new business

Meeting adjourned

Marketing and Fundraising Committee Notes
January 7, 2009

1. Kevin Montgomery
2. Taste of Tremont Update
3. Inside Tremont
4. Spend a Year in Tremont
5. Other Business
6. Adjourn

Members present: Becca Riker and Sandy Smith
Staff present: Michelle Davis
Guest: Kevin Montgomery

1. Kevin Montgomery, Market Development Executive from WOIO 19/WUAB 43 presented two different proposals to the committee for developing Commercials for Tremont Businesses and Tremont in general. He presented the packages as affordable commercials for small businesses. He has developed packages like this for other Chamber of Commerce's in the area. He would need at least 19 businesses to participate in either the "Red" package ($500 per business) or "Green" package ($1,000 per business). The funds would go towards the spots on TV, and the commercials would be produced for free. This would also include splash pages on their website. The commercials reach about 54% of NE Ohio's viewing audience, which is about 1.5 million people. Kevin agreed to attend LRP/ED on February 5th.
2. No Update on Taste of Tremont
3. Inside Tremont ad rates were presented to the committee. Although we came up with a fee schedule that was considerably less than other cdc newsletters, the committee felt the prices were too big of a jump from our old rates. The committee worked out the new fee schedule to be sent to advertisers later this week.
4. The 2009 Calendar looks great. The Committee will continue to proof the document until printing before the Annual Meeting.
5. Meeting adjourned at 7:30pm

Marketing and Fundraising Committee Notes
December 3, 2008

1. Taste of Tremont Update
2. Cocktails and Art, Saturday, May 2, 2009, Sponsorship Letters
3. Other Business
4. Adjourn

Members present: Aaron Lemieux, and Becca Riker
Staff present: Michelle Davis

1. Date set for Tast of Tremont, Sunday, July 19, 2009. The committee will begin regular meetings in early January.

2. Michelle will be preparing and sending sponsorship letters, preparing silent auction and restaurant letters to be ready for the committee when the time comes.

3. Inside Tremnt is coming along. We will keep the name for familiarity. The ad rates and format will be created to show the committee at their January meeting. Suggestions of baord member, community person and business to be hightlighted in each issue.

Marketing and Fundraising Committee Notes
November 5, 2008

1. Inside Tremont, what features do we want included in the paper?
2. Taste of Tremont Update
3. Fundraising in 2009
4. Spend a Year in Tremont 2009
5. Other Business
6. Adjourn

Members present: Megan Hundt, Sandy Smith, Aaron Lemieux, and Becca Riker
Staff present: Michelle Davis

1. TWDC should hold a contest to name the paper. Include interview the neighborh section, Recipe of the month, Gallery (Business) Spotlinght, Classifieds, Feb. Start Date, New ad rates must be created.
2. Aaron gave Taste Update and handed out flow chart for committee members to see.
3. Charity Poker Festival, Art and Cocktails, Saturday, May 2nd
4. Becca and Michelle will create Spend a Year in Tremont 2009
5. Meeting adjourned 7pm.

Marketing and Fundraising Committee Notes
October 8, 2008

1. Welcome and Introductions
2. Review of Lakewood Observer proposal
3. Spend a Year in Tremont Calendar 2009
4. Fundraising in 2009
5. Other Business
6. Adjourn

Committee members in attendance: Aaron Lemieux, Becca Riker and Sandy Smith
Staff members in attendance: Michelle Davis and Chris Garland

Meeting began at 5:08pm

There was an overview of Taste plans for next year.
Can the dates of ArtWalk, Taste, and a Show your Stuff Flea Market coincide over one weekend?

5:30pm
It was decided not to use the Lakewood Observer Model, but to research a newsprint model.

5:45pm
We need photos for the Spend a Year in Tremont 2009 Calendar.

6:00pm
2009 Fundraising Sources: Arts and Cocktails, Trolls, and A Christmas Story House event.

6:15pm
Meeting adjourned.

Pending approval - Minutes from Marketing/Fundraising Committee Meeting 5-16-07

Present:
Board members:
Becca Riker, co-chair
Sandy Smith, co-chair
Sammy Catania
Chris Krosel
Marcia Leslie

Staff:
Stephen Bloom
Lynn Friedel

Group looked over list of sponsors and auction prizes. It was decided that more auction prizes are needed, and Lynn said she would follow up on some leads. Sponsorships are 100 percent greater than what was budgeted, thanks to hustling from Sammy, Stephen and other board and staff members.

Decorations were discussed - group decided that a lot of decoration was unnecessary because gambling tables and slot machines will act as decor. Table decorations will be utilized and were discussed.

Sammy said he would check with Sister Corita about her crew for night of the event and when they can set up the food from Sokolowskis. Set up for event will take place on Thursday.

All board members will be asked to volunteer to help out on the evening of the event. Number of volunteers for bingo, liquor basket, sideboards, 50/50 raffle and auctions were determined, as well as numbers of greeters, cashiers and hosts/hostesses.

Times to start raffles, gaming, buffet line and auction were determined.

Sammy will call Gray's to ask about availability and price of parking lots for event.